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Student Space Booking Requests
Hive Stalls, blue bar and LCR bookings
The Hive
Student groups are able to book a stall, for detailed information about when and how to do this, please visit out Hive bookings page here.
Blue Bar
Students are able to book blue bar on Mondays and Thursdays, subject to availability. Any event in this space has to be something that any customer could watch and enjoy, for example, an open mic night, poetry slam or an interactive activity. Events in this space should be seen as an opportunity to expand the reach of your club or society by engaging with our customer base.
No ticketed events can take place in Blue Bar as it has to be open to everyone, however your club or society will be able to take cashless, voluntary donations via the SU website.
To enquire about booking the blue bar, please email union.opportunities@uea.ac.uk.
LCR
If you wish to enquire about booking the LCR for your student event, please email union.opportunites@uea.ac.uk and a member of staff will be in touch. You will be invited to come into the SU office for a meeting to further discuss your plans and ideas.
For further information on the spaces that are available to book and how to book them, please visit the committee hub.
Union House bookable room capacity
Bookable rooms maximum capacities can be found below:
Bookable Room 1 – 50 people
Bookable Room 2 – 15 people
Bookable Room 3 – 8 people
Bookable Room 4 – 15 people
Bookable Room 5 – 20 people
Bookable Room 6 – 50 people (space available for UEA teaching only)
Bookable Rooms in Union House can be booked from 9am – 10pm, please fill in the room booking form at the bottom of this page.
UEA Room capacities and availability
UEA room capacities can be found via Booker (what was previously e-vision). To book a UEA room, please fill in the room booking form at the bottom of this page.
Room bookings
Student societies and individual students are able to book some rooms around campus. There are important rules and regulations regarding student use of these rooms, including alcohol and health and safety regulations.
Before submitting a request to book a room, please ensure the room booking regulations below have been read and understood:
For simple events such as meetings we require 72hrs notice (excluding weekends). For events with external speakers or larger events we require a minimum of 4 weeks notice.
Room Booking Form
Name*:
Student username* :
UEA Email* :
Telephone Number:
Club/Society Name*:
Committee Position*:
Club/Society Email Address:
Please provide as much information as possible for us to request appropriate rooms for your activity.
Please be aware that all rooms requested should reflect the activity and capacity of the room.
Proposed Activity/Description of event:
Please be accurate with this as it will allow room bookings to allocate an appropriate room.
Are you aware of any controversy your topic may attract (this could come from any person(s) internal or external to your club/soc including other club/society, group of students, organisations or members of the public)? *
Yes No
If yes please give details below and ensure your risk assessment details how this controversy and event will be managed. This risk assessment should ensure any threat of disorder, safety of persons or property or disruption to the normal operation of business is addressed.
Events with members of the public may require University authorisation. You should give as much time and detail as possible to ensure this does not jeopardise your event taking place. Is the event open to members of the public or is it an event for club/society members only?
Will your event have an external speaker?
Yes No
If answered yes, please supply Name of External Speaker, Topic of Speech and Speakers Organisation & Telephone No.
DATE OF BOOKING:
(Please provide it as DD/MM/YYYY)
Start Time:
Finish Time:
Group Size:
Please state your preferred room and building:
Do you plan on holding this booking for a number of weeks and if so how many?:
Do you plan on bringing home cooked food to this event?
Yes No
Do you plan on screening movies at this event?
Yes No
Do you plan on selling tickets or setting an admission fee for this event?
Yes No
Do you plan on consuming alcohol at this event? Please note that consuming pre-bought alcohol is not permitted in Union House.
Yes No
Is this event of a religious nature - will there be prayers?
Yes No
If this room booking is for a fundraising event/activity, have you submitted a request for a card reader?
Yes No
All room bookings are required to have a risk assessment as part of the booking procedure please upload this document using the uploader below. Please note bookings in Union House, that are committee meetings, film screenings or group study DO NOT require risk assessments. All university room bookings MUST have a risk assessment.
By agreeing to this booking form, you are agreeing to read the Room Bookings Regulations - Basic, UEA|SU standard conditions for room booking, UEA standard Conditions for room booking, COVID-19 Privacy Notice to support NHS Test and Trace & event attendance register, Duty of Care - why is it important? and agree to abide by them in connection with this society/individual booking, and also to the sharing of your booking details with third parties where necessary - this may include the Student Union, the Multifaith Centre, Cleaning Services, Dean of Students, Estates, UEA Risk Management and Security.
You also agree that all information provided in this form is an accurrate reflection of the activity being undertaken - if acting as part of a student group you must be a committee member.
Agree