Please fully read the following information before submitting a form
 

When and how can I book the hive?

Bookings must be a minimum of 5 days in advance of propsed activity. Please allow a minimum of 72 hours between the submission of your booking and your booking confirmation. 

Please fill in the below form in full. Failure to declare accurate information for the type of activity may result in the booking being revoked.

Clubs and Societies

If you are part of a Club or Society, you must provide us with the following before booking a stall:

• A detailed risk assessment
• If serving food: Food Hygiene Level 2 Certificate (certified by Rospa or City and Guilds)
• Follow the fundraising policy here when raising money for either your society or for a charity. This includes gaining charity approval via an official email or letter. 

If you plan to sell food in the Hive, you must demonstrate how you will safely store your food in your risk assessment, for example, if things need to be kept hot, as well as displaying a list of ingredients and allergen information. If you are selling meat in the Hive, you must indicate whether this is Halal or not. All electrical items must be PAT tested if they were purchased more than two years ago. 
 

Businesses or students not in a club or society

If you are an individual student or an unofficial student group, you must provide us with the following before booking a stall:

• Public Liability Insurance (PLA)
• A detailed risk assessment
• If serving food: Food Hygiene Level 2 Certificate (certified by Rospa or City and Guilds)

If you plan to sell food in the Hive, you must demonstrate how you will safely store your food in your risk assessment, for example, if things need to be kept hot or cold, as well as displaying a list of ingredients and allergen information. If you are selling meat in the Hive, you must indicate whether this is Halal or not. All electrical items must be PAT tested if they were purchased more than two years ago. 

Please note

Your booking is NOT confirmed until you have received an email confirmation from uea(su) reception. If you are allocated a Hive booking, you must report to the SU reception so that they can provide you with a trestle table (6ft x 1ft). You must not set up a table yourself. If you do set up a table yourself, we reserve the right to revoke your stalls. This is due to accessibility and health and safety regulations.

Hive stalls are free to societies and clubs, however, individual students, alumni, UEA staff and external businesses will be subject to a booking fee . The details of this will be discussed with you on receipt of your booking request.

Hive Stall Booking Form

Main details

1) Your name    

2) Email Address   

3) Phone Number 

4) First choice booking date   (Please provide the date in this format: DD/MM/YY)

5) First choice booking time   (Please provide this in 24hr clock format: hh:mm to hh:mm)

6) Reserve / 2nd choice booking date   (Please provide the date in this format: DD/MM/YY)

7) Are you booking a table as a club, society, individual, Alumni, university department,  UEA Staff member trading with their own business, Unofficial Student group (non club or society), or external organisation?

If you do not supply one of the above answers to this question, your booking request may be rejected

    AlumniClubExternal Organisation / BusinessIndividual Student BusinessUEA staff – trading with their own businessUniversity DepartmentUnofficial student groupSociety

8) If you are a club, society, individual business, Alumni, university department, UEA Staff member trading with their own business, Unofficial Student group (non club or society), or external organisation, please state whom you represent  

9) Are you collaborating with another organisation or promoter? If so please state who: 

10) Please provide some information regarding what you plan to do on your stall:

Fundraising

1) Are you planning to fundraise at your stall (this can either be for your club, society, business or charity)? YesNoN/A

If so, please state which club, society, registered charity or other is being represented: 

2) If you are planning to fundraise for Charity, please provide the registered charity number:

3) Have you got an official letter or email from your charity to say that they are aware of your fundraising and happy for it to take place? YesNoN/A

4) Have you read our fundraising policy here? YesNoN/A

5) Do you require a card reader for this event? Please note that we are only asking student groups to take cash where absolutely nesessary. Please read our fundraising policy for more information on this. YesNoN/A

Food

1) Are you serving food : YesNoN/A

2) Hot or cold food hotcoldboth

3) Are you intending to sell home made or pre packaged food: HomemadePre packagedN/A 

4) Please state what type of food:

5) Please list the full details of the ingredients you will be using 

6) Please download an allergens checklist to fill in which lists which allergens are in each of your products here.

7) If you are providing meat please indicate whether this is Halal or not 

8) Are you looking to sell products or promote a service?

9) If you are looking to sell food, and you're not a club or society, can you provide proof of public liability insurance and a level 2 food hygeine certificate? YesNoN/A

10) If you are an looking to sell food, and you are a club or society, can you provide proof of a level 2 food hygeine certificate? YesNoN/A

11) If you are an international student who would like to sell products in the Hive, please inform us of this in this application as there may be issues with this around the Tier 4 visa. Please confirm Yes or No as to whether you are on a tier 4 visa and someone will be in contact with you to discuss your application: YesNoN/A

All hive bookings are required to have a risk assessment as part of the booking procedure. Please upload this document using the uploader below.