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Running your own event

You can run Give It A Go sessions throughout the year, and there are plenty of reasons why you should! Here’s what you can gain:

• Showcase Your Club or Society: Hosting sessions allows you to highlight the range of activities and events your group organises. This gives potential members a clearer idea of what your club or society is all about.

• Boost Campus Presence: Regular free taster sessions help raise awareness of your club or society’s presence on campus. You can reach a wider audience and attract students who might not have been aware of your group before.

• Highlight Your Expertise: If your group has members with specialist skills or knowledge, taster sessions are a great way to share these talents with others—plus, it’s a fantastic addition to your CV!

• Break Down Barriers: Free taster sessions eliminate financial and time constraints that might prevent students from getting involved. It’s a low-commitment way for people to explore what you have to offer.

• Increase Membership: A positive taster session can encourage students to become full members, leading to a larger, more engaged community.

For more information and guides on how to set up your own Give It A Go event, check out the FAQ section below.

Funding your event

We want to help student groups engage with more students, increase their membership and promote their club or society. To help you do this, we are offering funding of up to £50 per session.

You can apply to help with the cost of any taster sessions that you run. The funding can cover expenses such as art supplies, cooking ingredients or travel costs.

To apply for funding, you will need to follow these steps:

• For more information about Give it a go funding, click here.
• Submit a grant application here. ** Please note that applications are now closed until January 2025**
• You will receive an email confirming whether or not your application has been successful within a week of submitting your application.
• Make your purchase (either by invoice or by buying the items yourself and keeping the receipts).
• You will need to use the expense365 app in order to claim back your funding.
• Then, raise the claim on the expense365 app, making sure the claim amount matches the total cost on your receipts:
  • Make sure the receipts are also uploaded to the claim.
  • You will need photos/screenshots of them to do this.
• Download the app guide here if you need support on creating and submitting your claim.
• Your treasurer, president and vice presdient will then all need to approve it just like any normal claim.
• Our finance department will credit your subs account with the Give It A Go funding.

Frequently Asked Questions

We hope this information helps you make the most of the Give It A Go programme. Have a fantastic time trying new things and creating unforgettable memories at UEA!

Who can book a ticket?

Tickets are exclusively available to University of East Anglia students. Please remember to bring your student card as ID when participating in a Give It A Go activity.

Do I need a physical ticket?

For most events, a physical ticket isn't necessary. You will receive your ticket via email. However, please make sure to read the details on each event page, as some events may have specific requirements.

For all events which do not require a physical ticket, if you have made your purchase through the uea(su) website, event entry information will be uploaded to your student ID card. You can produce your student card when attending to gain entry.

How do I set up my own event?

Creating an event on the SU website is an excellent way to promote your activity to both members and non-members. To learn how to set up an event and manage tickets, check out our helpful video guide. Just remember to tag your events with the 'Give It A Go' event type, so they appear on the calendar!

Requirements:

• You MUST be a member of your student group's committee.
• You MUST be logged in to the uea(su) website.

How to: -

1. Make an event:
   1. Click the cog icon in the top right of the screen
   2. Click "Admin tools"
   3. Click "Events"
   4. Click "Add new event"
   5. Fill in the event details (refer to the video for further info
   6. Once all fields are filled in, click "Save"
2. Make a ticket:
   1. Return to your admin tools
   2. Click "Tickets"
   3. Find your event
   4. Click "Add ticket"
   5. Choose a ticket type (refer to the video for further info)
   6. Set a price for your ticket, you can enter "0" if you want your ticket to be free
   7. Choose when your ticket goes on and comes off sale
   8. Set your sales limit - this is the maximum number of tickets you want to sell, consider room capacity when filling this out
   9. Set per person limit (ie. 1 ticket per person)
   10. Click "Save"
3. Customising a ticket:
   1. Find your ticket and click the yellow square symbol at the right-hand side of the grey box
   2. Click "Add new customisations"
   3. Label - Information or question you want an answer to, can be made compulsory
   4. Max length - maximum response length
   5. Predefined values - menu choices etc, limit to this list if you want only these options
   6. For further information and specifics on the above field definitions, refer to the video

Are student groups limited to the number of Give It A Go session they can do a year?

There’s no limit on the number of Give It A Go sessions that student groups can run, but student groups can only apply for one lot of funding per semester.

Can non-UEA students attend Give It A Go sessions?

No. Give It A Go sessions are for current UEA students only.

Do I have to be a member of the club or society to participate in a Give It A Go session?

Give It A Go sessions don't require any long-term commitments or memberships.

Do I have to apply for a grant to run a Give It A Go session?

No. Funding is available should student groups need it, but if you already have all the equipment you need, you can run your session without funding.

Can our Give It A Go be a social?

No. Give It A Go sessions must be directly related to your student group activity (i.e. Baking soc doing cupcake decorating).

Are student groups limited to the time of year that Give It A Go can run?

Give It A Go sessions must run between September – June.

Can I purchase alcohol with Give It A Go funding?

No.

Can I purchase food with Give It A Go funding?

In some case yes, for example if there is cultural significance or if the activity is directly related to the running on the student groups core function.